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Facilitated Workshops in an Agile Project

Facilitated workshops are key on an Agile project; they encourage collaboration, communication and team work.

Following on from our 3-part blog series Top tips for Business Analysts preparing for a successful workshop, we will now look at typical roles within a facilitated workshops on an Agile project, and identify the more common types of Workshops in which the Agile BA may be involved during a DSDM project.


Let's take a look at 5 typical workshop roles


 1. Workshop owner

Budget holder for workshop and responsible for setting workshop objectives and deliverable. Would not be an Agile BA who is involved in the project as the workshops need to remain independent.


2. Workshop facilitator

Manages the processes and dynamics of the workshop and should remain neutral and impartial in relation to any objectives and deliverables. Should be independent so an Agile BA should not be a facilitator on their own project.

However they will have the skills to support other projects as a facilitator. It’s important to recognise that if the Agile BA is facilitating workshops on their own projects there is a risk associated with the lack of independence; ideally the facilitator should come from outside the project to ensure, and signify neutrality.


3. Scribe (Co-facilitator)

Not a participant in the workshop.  Main function is to assist and support the facilitator to speed up the process, aiding in technical terms such as modelling or documentation. They also record all of the findings.

This could be an Agile BA that is working on the project although not participating as it is hard to participate fully and scribe at the same time.


4. Participant

Must have a vested interest in the objectives of the workshop so are often part of the project. They need to have knowledge, skills and experience so they are able to contribute to the objectives and decisions.

It is possible that a participant could be an Agile BA as they have knowledge specific to the project.


5. Observer (optional)

Most likely to be management, an auditor or trainee.  They do not contribute to a workshop.  Not a required role of a facilitated workshop and they can have a negative effect on the dynamic of the group.


So that's 5 typical roles.  What types of workshop would you expect to find in an Agile project?  Let's take a look at some.


Lifecycle Phase

Workshop Type



Problem definition, risks/benefits, project approach, outline planning, feasibility prototype design.



Requirements gathering, Project foundations, stakeholder identification, business case building, test strategy definition, delivery planning, risk identification.


Evolutionary Development

Time box planning, process modelling, problem resolution, review, deployment planning, daily stand-ups, user support planning.



Problem resolution, increment/project review, retrospective.


Post Project

Benefits realisation assessment.



If you enjoyed this post why not read Facilitated Workshops for an Agile BA? where we we take a look at some common objectives of facilitated workshops and list 8 features which should guide an Agile BA towards a successful facilitated workshop.


BA Simplified

When gathering information, workshops can help Business Analysts uncover requirements quickly and gain agreement on areas such as requirement prioritisation.  To learn more BA tools and techniques from BA Simplified, sign up for your FREE TRIAL today.

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